Virginia IRP Registration

The International Registration Plan (IRP) is an agreement among U.S. states, the District of Columbia, and Canadian provinces that simplifies the registration of commercial vehicles operating across borders. Instead of registering separately in each state or province, carriers can obtain apportioned plates under IRP, which allow legal travel in multiple jurisdictions.

Virginia is a participating IRP state, and motor carriers based here must register if they meet the requirements. For truckers and fleets that operate beyond Virginia’s borders, IRP registration is important to remain compliant and avoid costly penalties.

Who Needs Virginia IRP Registration?

Not all carriers require IRP registration. In Virginia, you must register if your vehicle:

Has a gross vehicle weight (GVW) over 26,000 pounds, or
Has three or more axles, regardless of weight, or
Operates as part of a combination exceeding 26,000 pounds.

Both owner-operators and large fleets must register under IRP if they travel outside Virginia. Carriers that operate only within Virginia’s borders are considered intrastate carriers and do not need apportioned plates.

IRP Registration Process in Virginia

The Virginia Department of Motor Vehicles (DMV) Motor Carrier Services (MCS) handles IRP applications. The registration process generally includes:

Completing the IRP application through the Virginia DMV.
Submitting the required supporting documents.
Paying apportioned registration fees, which are based on mileage traveled in each jurisdiction.
Receiving apportioned plates and cab cards once approved.

Virginia allows carriers to manage many aspects of IRP registration through the DMV’s online portal, which makes the process faster and more convenient. However, accuracy is critical - incorrect or incomplete applications can cause significant delays.

Documents Needed for Virginia IRP

When applying for IRP in Virginia, carriers typically need to provide:

Proof of established business in Virginia (such as a utility bill, lease agreement, or business license).
Vehicle titles and proof of ownership.
Proof of liability insurance meeting Virginia’s minimum requirements.
USDOT number and Federal Employer Identification Number (FEIN).
Previous registration documents (if renewing).
Mileage records from the previous reporting period.

Apportioned fees are paid directly to the Virginia DMV, which then distributes the appropriate amounts to other states and provinces based on your fleet’s mileage.

IRP Renewal and Deadlines

Virginia IRP registrations are valid for one year and must be renewed annually. Carriers are required to submit updated mileage reports, provide any updated vehicle or business information, and pay renewal fees based on actual mileage traveled.

The Virginia DMV typically sends out renewal notices before expiration, but carriers are responsible for ensuring that the renewal is completed on time. Late submissions can result in penalties, suspended credentials, or the inability to operate legally outside Virginia.

Get Help with Virginia IRP Registration

Managing Virginia IRP registration and renewals can be time-consuming and complicated. Having experts handle the process helps ensure mileage reports are correct and prevents costly delays.