IRP Registration NY

The International Registration Plan (IRP) is a cooperative registration agreement among U.S. states and Canadian provinces that simplifies the process of registering commercial vehicles engaged in interstate or interprovincial commerce. Instead of registering separately in each state or province where a vehicle operates, carriers register in one base jurisdiction and pay apportioned fees based on mileage traveled in each region. New York State is a participant in this program, and any commercial vehicle that qualifies under IRP rules and operates beyond state lines must register accordingly to remain compliant. This applies whether you're managing a fleet or operating as a single owner-operator, proper IRP registration is a legal requirement for interstate commerce.

Who Must Register Under IRP in New York?

In New York, IRP registration is required if your vehicle is used in interstate commerce (i.e., it crosses state lines or goes into Canada) and your vehicle:

• Has a gross vehicle weight (GVW) or registered weight over 26,000 pounds, or
• Has three or more axles, regardless of weight, or
• Is used in combination (e.g., truck and trailer) with a total weight over 26,000 pounds

This requirement includes owner-operators, small carriers, and hot shot drivers, not just large fleets. If your commercial vehicle travels outside New York, even occasionally, IRP registration is likely required.

What You Need to Register

To apply for IRP in New York, you must designate the state as your base jurisdiction, which means your business must be physically located in New York and maintain operational records there. You’ll need to gather and complete several documents before submitting your application. Key forms include the MV-82 (Vehicle Registration/Title Application), IRP Schedule A & C, and Schedule B, which detail your fleet information and mileage by jurisdiction. In addition to these forms, you must provide a valid USDOT number, New York HUT certificate, proof of insurance, proof of vehicle ownership or lease, and a stamped IRS Form 2290 for heavy vehicles over 55,000 pounds.

Initial IRP applications cannot be submitted online in New York. Instead, applicants must submit their completed forms and supporting documents by mail or in person to the International Registration Bureau (IRB) in Albany. Once your account is established, you can manage renewals, add vehicles, and update fleet details through the OSCAR system (One Stop Credentialing and Registration), New York’s online portal for commercial vehicle credentials. While setting up your IRP account may take time, it is essential to ensure compliance and avoid delays or penalties during interstate operations.

How to Renew Your New York IRP Registration

Renewing your IRP registration in New York is an annual requirement and must be done in a timely and accurate manner. When renewing, you’ll need to submit updated mileage records for each jurisdiction your vehicles traveled through, provide current proof of insurance, and document any fleet changes that occurred during the registration period. New York’s DMV places a strong emphasis on accuracy, and incomplete or inconsistent documentation can trigger compliance issues or even audits.

All renewal materials must be submitted before the expiration date on your cab card. While renewals can be managed through the OSCAR system, you are still responsible for maintaining proper records and submitting the necessary documentation.

Trip Permits: Operating in New York Without IRP Plates

If your commercial vehicle does not have IRP registration but needs to operate temporarily in New York, you’ll need a Trip Permit. This is a 72-hour temporary authorization that allows non-IRP-registered vehicles to legally travel interstate through New York. These permits are typically used by carriers entering the state for a one-time delivery, recently purchased vehicles awaiting permanent IRP registration, or out-of-state operators conducting occasional business in New York.

Trip permits are not issued directly by the New York DMV. Instead, they must be obtained through authorized third-party providers. It's important to arrange for a permit before entering the state, as operating without IRP credentials or a valid trip permit can lead to significant fines or vehicle impoundment. This option offers flexibility for carriers who only occasionally cross state lines or who are waiting on IRP credentials to be issued.

Need Help Managing Your NY IRP?

Handling IRP applications, renewals, and compliance can be a demanding and time-sensitive task, especially for new carriers or single operators juggling multiple responsibilities. From gathering documentation to filing mileage reports, it’s easy to make a small mistake that delays your application or results in costly penalties. That’s where expert support can make a real difference.

We offer full-service assistance with New York IRP registration, including new account setup, annual renewals, fleet additions or changes, mileage reporting, and temporary trip permits. Whether you’re just starting out or looking to streamline your back-office operations, our team ensures your paperwork is complete, accurate, and submitted on time.

Contact us today at (888) 202-4927 to get expert help with New York IRP and trip permits. Let us take the hassle out of compliance.